We are looking for a suitable candidate for the post of a Receptionist in Dubai. Applicants who are interested can send CV.
- Log and File day to day documents ensuring the traceability of the documents.
- Establish project filing system as per the company standard filing structure.
- Check the font, template, format of all outgoing document.
- Maintain Project Register (Correspondences, transmittals, submittals, inspection requests…etc.).
- Retrieve files as requested by employees and clients.
- Distribute project-related copies to internal teams.
- Maintain confidentiality around sensitive information and terms of agreement.
- Manage the flow of documentation within the organization.
- Scan/upload the correspondence/document softcopy in to the server in relevant folder using the reference number with title and/or subject.
- Prepare all outgoing submittals as per client requirements (number and type of copies, forms) and coordinate with client document controller for incoming/outgoing documents.
- Check all drawings and specifications received from Employer for completeness.
- File hardcopy of the document in the respective files as per the file list.
- Receive the correspondence and check attachment(s) for completeness.
- Prepare project close out documentation.
- Four years of experience as a Document Controller in engineering and contracting or similar industry.
- Hands-on experience with MS office and MS excel.
- Sound IT skills.
- Attention to details.
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