Regent International School Fortes Education- Executive Assistant cum Administrative Assistant

Regent International School Fortes Education-  Executive Assistant cum Administrative Assistant
Dubai
Job Purpose:
The Executive Assistant will have a broad set of
responsibilities that range from supporting the Senior Leadership Team, to
supporting the day-to-day operations of the larger School Leadership teamMainAccountabilities:
·
Devising and maintaining office systems,
including data management and filing;

·
Take notes at meetings or to
provide general assistance during presentations;

·
Screening telephone calls,
enquirers and requests, and handling them when appropriate;

·
Meeting and greeting visitors at all
levels of Seniority;

·
Organizing and maintaining diaries
and making appointments;

·
Dealing with incoming email, faxes and
post, often corresponding on behalf of the directors;

·
Organizing and attending meetings and
taking dictation and minutes;

·
Carrying out background research and
presenting findings;

·
Liaise with internal administration and
marketing departments to create and implement projects.

·
Ensure necessary records are maintained
that can readily provide current, accurate and accessible information

·
Provide senior level administrative
support to the directors through the facilitation of communication on their
behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)

·
Act as liaison between the directors and
staff to ensure appropriate coordination and follow-up on day-to-day issues

·
Provide coordination support to the
Senior Management Team

·
Coordinate all logistics for Board
meetings

Job specification:
We will be excited to hear from you if you

·
Are a Graduate in any discipline,
preferably Business Administration with a minimum of 5 years of professional administrative experience working effectively in a
dynamic and in a cross-functional environment.

·
an excellent
communicator, both written and verbal, and have experience building
interpersonal relationships with diverse audiences;

·
Ability to effectively communicate information and
ideas in written and verbal format, and build and maintain relationships.

·
Good technical understanding and should be able to
grasp, understand & use various software & tools

·
Ability to work effectively in a cross-functional
team environment.

·
Ability to manage and prioritize multiple projects
and tasks simultaneously.

·
Experience in writing business correspondence

·
Strong computer skills with demonstrated proficiency
in Word, Excel, PowerPoint etc.

·
Ability to take initiative to
manage workflow and priorities

·
Excellent organizational skills and multi-tasking
ability

·
Excellent interpersonal skills with the ability to
work effectively with all levels of staff and management

Sound judgment and ability to maintain
confidentiality.

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