Temporary Departmental Secretary MB Trucks- Mercedes-Benz Cars Middle East – Dubai

Temporary Departmental Secretary MB Trucks- Mercedes-Benz Cars Middle East - Dubai
Dubai
Temporary
Overview:

Reporting to
  • General Manager MB Trucks
Objective
  • Support General Manager of Mercedes-Benz Trucks in respect of diary activities/Travels/claims and departmental administration.
  • Support to Mercedes-Benz Trucks Department

Responsibilities:

Tasks
Secretary to the General Manager, MB Trucks
  • Responsible for Travel Management (flight booking, arranging visa, rent a car, hotel booking etc.)
  • Maintaining and updating leave plan & calendar of events
  • Organizing various matters, e.g. calendars, hotel/ restaurant bookings, team meetings etc.
  • Organizing and maintaining of diary and making appointments. Coordinating meetings requiring the presence of the Director
  • Prepare presentations for various management meetings
  • Managing agendas for business trips and events
  • Assisting in all translation matters (English / German / Arabic)
  • Correct completion of expense claims to Accounting & follow up of payment
  • Drafting and typing of correspondence, filing and good record keeping
  • In the absence of the Director, distributing of incoming mails to the relevant manager in charge to deal with the case
  • Answering incoming telephone calls, forwarding them and taking messages
Support of the MB Trucks Team
  • Responsible for procurement, issuing purchase requests and coordinating with Senior Buyer for the whole department
  • Expense Claim Management for Heads of the Department
  • Assisting in all translation matters (English / German / Arabic)
  • Preparing of team building and department meetings, taking minutes if required and distribute the same accordingly
  • Monitoring and arranging timely completion of approval process for business trips
  • Assisting for the correct completion of claims to Accounting & follow up of payment
  • Issuing and assisting with invitation letters for visa application
  • In charge of bookings (hotel, gate passes etc.) for guests of the department
  • Controlling department budgets

Requirements:

Attributes
  • Passion
  • Respect
  • Integrity
  • Discipline
  • Gravitas
  • Negotiation/ Sales Skills
  • Professionalism
  • Analytical skills
  • Good organizational skills
  • Dedication
  • Commitment
Knowledge/Skill/Experience
  • Secretarial, Administrative, Personal Assistant
  • Middle East experience preferable
  • Arabic cultural knowledge preferable
  • Event Organization, excellent communication and organizational skills
  • MS Office
  • English as a must, German and/or Arabic preferable
Qualification
  • Academic qualification in Business Administration
Start date
  • ASAP

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