Admin Assistants Jobs at SOS HR

Admin Assistants Jobs at SOS HR
Dubai
Responsibilities:
To support the team by co-ordinating and organising secretarial/administrative workloads.

Duties: Carry out all typing required by team members including handwritten drafts, reports and minutes of

meeting.

Arrange meetings if requested.

Sort and file documents/ letters.

Print and bind documents.

Maintain telephone cover and ensure all calls are answered in a proper and professional way.

Cover reception if needed.

Send letters and packages through Aramex whenever requested.

Any other secretarial duties:

  • Sending faxes
  • Scanning
  • Formatting and printing documents
  • Minutes of Meetings

Perform Document Control activities, including distribution of documents, tracking, filling for future

reference and records.

Manage project documents for storage/archiving as appropriate.

Maintain project-drawing files including arranging, printing.

Liaise with secretaries and other support staff as required.

Any other duties as requested by the Company.

Prepare invoices.

Skills: Personal and Professional

Well-developed interpersonal and written communication skills in order to provide a professional

level of client/consultant care.

Good presentation and report writing.

A high standard of organisational skill.

Ability to work on own initiative, and to identify and anticipate Directors’ and other senior staff’s

documentation and reporting needs.

Self-confident but diplomatic approach to dealing with and raising issues.

Ability to maintain a high level of confidentiality in all dealings.

Capable of effective team working.

Technical

Excellent typing and computer literacy (especially Microsoft Office – Outlook, Word, Excel and

PowerPoint).

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