No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.
As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.
Come join us to live well, work better, and be the best.
Ensure that front desk reception is attended at all times. Answer all telephone calls based on the standard telephone handling. Responsible for stationery & Pantry ordering and management for Famco associates. Manage dispatching of all couriers for inbound and outbound. Support facilities & maintenance. Monitor pool cars and ensure SOP has been carried out.
KEY ACCOUNTABILITIES: Specify the output required from the job. Identify not more than 7 Key Accountabilities & their performance indicators. NB-Focus on outcomes not tasks
Ensure that front desk reception is always attended and accurate tracking for all visitors are in place.
Ensure dispatching of all couriers for inbound and outbound.
Ensure the incoming and outgoing calls are attended on time and in line with standard telephone handling process.
Manage conference room booking
Monitor stationeries , toners and pantry supplies and ensure office staff requirements are met on time in coordination with our office boy.
Prepare Salik invoice for company owned vehicles and Hertz vehicles on monthly basis .
Manage Hertz traffic invoices, lease invoices and adjustment and damage invoices on monthly basis.
Vehicle expenses report to be managed monthly
QUALIFICATIONS, EXPERIENCE, & SKILLS:
Minimum Qualifications and Knowledge: Degree/Diploma in Commerce/Business Administration.
Minimum Experience: 2-3 years of working experience in the reception and office administration
Job-Specific Skills: Fluent in written and spoken English, proficient in MS Office and administration skills.
Behavioral Competencies: Strong interpersonal, organizational and advanced telephone skills. Excellent communication, Organizing, Analytical.
QUALIFICATIONS, EXPERIENCE, & SKILLS:
Minimum Qualifications and Knowledge: Graduate/Diploma
Minimum Experience: At least 2 years of experience in receptionist position handling EPABX Main Board.
Job-Specific Skills: Very good communication skills both verbal and written and moderate knowledge in MS Office (Excel, word & PPT).
Behavioral Competencies: Demonstrate sound work ethics, Well presentable, be honest and trustworthy, be flexible, and possess cultural awareness, Ability to work independently and also as a team.
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