Document Controller at Royal IHC – Dubai

Document Controller at Royal IHC - Dubai
Dubai

The role:

Responsible for implementing the document filing structure, developing and maintaining project/order related documentation, in line with product specifications and user guidelines, to inform (potential) customers on the use and maintenance of IHC products.

1. Preparation

Accountability Develop plan for document management for the (assigned part of the) (potential) project/order, and acquire the necessary information based on the (project) approach.

Result Document plan/configuration management is available and serves as guideline for the document management approach.

2. Document filing structure

Accountability Implement (project) document filing structure in line with document control standards and (project) approach.

Result Document filing structure is ready for use.

3. Project/order Information

Accountability Collect information, develop, provide, assess and validate (with certifying authorities and other relevant stakeholders) of (technical) project/order documentation, datasheets, standards etc. in line with rules and regulations on documentation.

Result Mandatory project/order documentation is available for all IHC equipment and can be used to inform stakeholders.

4. (Potential) Customer information

Accountability Develop, provide and assess customer documentation, consisting of work instructions, technical specifications, guidelines for maintenance, etc..

Result (Potential) Customer has a user manual covering all requested and mandatory information.

5. Maintenance

Accountability Maintain product and customer documents and standards to ensure that documentation is updated in line with latest product developments and adjustments in regulations and present documentation to certifying authorities for final approval.

Result Documentation is up to date and/or presented to certifying authorities and other relevant stakeholders.

6. Archiving

Accountability Screen, select and archive (digital and hard-copy) product and customer documentation, reports and other relevant information, using applicable archiving systems and procedures.

Result Optimal availability of information for customers and other relevant stakeholders.

7. Administration

Accountability Execute the administration processes, including NCR’s, manage contacts with third parties and monitor and archive files and documents in applicable systems.

Result Complete and actual availability of information.

8. IHC/International Standards

Accountability Collect and store documents on IHC and international standards in a corporate database, in line with regulations and maintain and update database in case of new/updated standards.

Result IHC and international standards are centrally stored and up to date.

9. SHEQ

Accountability Behave in line with safety rules, regulations, procedures, instructions, guidelines, and awareness, including addressing anomalies to others.

Result Unsafe situations, incidents and damages are avoided.

Differentiating Factors

Complexity

  • Responsible for maintenance of documentation around standardized products and/or a specific entity

Autonomy

  • Works under close guidance and detailed work instructions/documentation plan; work is prioritized and being checked by senior colleagues

Type of work

  • Job holder can rely on available examples for similar purposes in the execution of the work. Nature of the work is standardized

Social skills

  • Interaction with others is mostly answering questions or providing information

Knowledge and Experience

Thinking requirements : Vocational level

Experience requirements : 0 – 2 years of relevant experience

Our offer:

Royal IHC offers you a challenging job within a successful and dynamic company with a reputation for being a worldwide leader in technological innovation. In addition, we offer you a competitive salary and professional development opportunities.

About IHC:

Royal IHC (IHC) is the global market leader in the construction of specialized ships for wet mining and dredging activities, and an important player in the field of complex custom-built offshore ships. However, we do not stop there. For every ship, we also develop advanced equipment that is integrated seamlessly. In addition, we offer life-cycle support to our customers, which is available worldwide and for the lifetime of our products. If you look at our customer base, you will find prominent dredging companies, oil and gas conglomerates, offshore contractors and national governments. With offices worldwide, IHC has an international orientation. Today we have 3,000 colleagues working in various locations across The Netherlands and overseas.

Interested?

Are you interested in the position and do you recognise yourself in the job description? Please respond directly. For more information about Royal IHC, the vacancy and the application process, please visit www.royalihc.com or call the Recruitment department on +31 (0)88-015 4444.

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Royal IHC does not approve of commercial, contractor and/or agency acquisition or commercial use of this advertisement. Proposing candidates without invitation is not appreciated and will not be considered by IHC.

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