Planet Company-HR Administrator

Planet Company-HR Administrator
Dubai

Employment Type:

EmployeeContract Type:

PermanentPlanet operate best in class international tax free refund services for its customers. We ensure quality of service in all aspects of the customer’s journey and in accordance with the high standards and requirements of our customers.

We are looking for talented HR Administrator to join our team.

The position is dedicated to deliver a professional and comprehensive HR support service to our stakeholders.

Key Results Area:

HR and Talent Management

  • Preparation and administration of HR documentation to include: offers, starter packs, leavers, background checking, references, probation and pension.
  • Induction support to ensure all relevant documentation is provided and documented.
  • Tracking of probation and temporary staff dates, to remain compliant.
  • Provision of reports to Group HR Operations as requested.
  • Manage the post probation process, to ensure objectives are set.
  • Assisting with maternity, paternity, flexible working and sickness matters.
  • Maintain the administration of HRIS – Workday system as required.
  • HR Administration experience and HRIS Systems would be an advantage
  • As required administer the recruitment process and update recruitment schedules.
  • Work closely with the HR Business Partner on employer value proposition and employer branding in the market, to include graduate pool talent identification.
  • Support annual payroll and HR processes e.g. performance review and audits as required.
  • Filing and scanning of relevant documentation
  • Provide general administration services
  • Facilitate employee engagement initiatives and calendar of events for the company, including team building, offsite, Planet Stars and reward initiatives.
  • 1st point of HR contact and support for our Land border teams.
  • Work within the Planet values at all times. Understand accountability for the role and participate in the performance management system of the company
  • As this is a start-up flexibility is essential

Payroll

  • Monthly processing of payroll input to include: starters, leavers, sickness absence, overtime, maternity, pension, change of personal details, or any other required input.
  • Updating of all schedules related to payroll processing.
  • Administer the benefit processes including healthcare, risk benefits, company car and salary sacrifice schemes, interfacing with suppliers to satisfy scheme rules.
  • Payslip distribution electronically, processing of payroll letters and preparation of payroll file. 1st line support queries of any pay related queries
  • Process all New Starter Offers including payroll set up and new starter files in accordance with data protection and all legislation
  • Track compliance training activity ensuring that audit trail and training history is complete and updated including cancellation and evaluation data

Person Specification/Skills Experience

  • Dynamic individual
  • Strong democratic and objective personality with discretion and judgement.
  • Excellent relationship management
  • Ownership and self-management qualities
  • Third level qualification or experience within the sector is advantageous but not essential,
  • Previous experience will be an asset.

Skills

  • Computer Literate
  • Work well within a team as well as on their own initiative
  • Strong numeric skills
  • Strong organisational skills
  • Good communication and interpersonal skills
  • Quality focused with attention to detail
  • Ability to prioritise work in order to meet deadlines

Key Competencies

  • Must be able to communicate well and support key stakeholders and departments
  • Ability to be flexible within a fast growing global company
  • Quality focused with attention to detail
  • Must display initiative and a common sense approach

Planet operate best in class international tax free refund services for its customers. We ensure quality of service in all aspects of the customer’s journey and in accordance with the high standards and requirements of our customers.

We are looking for talented HR Administrator to join our team.

The position is dedicated to deliver a professional and comprehensive HR support service to our stakeholders.

Key Results Area:

HR and Talent Management

  • Preparation and administration of HR documentation to include: offers, starter packs, leavers, background checking, references, probation and pension.
  • Induction support to ensure all relevant documentation is provided and documented.
  • Tracking of probation and temporary staff dates, to remain compliant.
  • Provision of reports to Group HR Operations as requested.
  • Manage the post probation process, to ensure objectives are set.
  • Assisting with maternity, paternity, flexible working and sickness matters.
  • Maintain the administration of HRIS – Workday system as required.
  • HR Administration experience and HRIS Systems would be an advantage
  • As required administer the recruitment process and update recruitment schedules.
  • Work closely with the HR Business Partner on employer value proposition and employer branding in the market, to include graduate pool talent identification.
  • Support annual payroll and HR processes e.g. performance review and audits as required.
  • Filing and scanning of relevant documentation
  • Provide general administration services
  • Facilitate employee engagement initiatives and calendar of events for the company, including team building, offsite, Planet Stars and reward initiatives.
  • 1st point of HR contact and support for our Land border teams.
  • Work within the Planet values at all times. Understand accountability for the role and participate in the performance management system of the company
  • As this is a start-up flexibility is essential

Payroll

  • Monthly processing of payroll input to include: starters, leavers, sickness absence, overtime, maternity, pension, change of personal details, or any other required input.
  • Updating of all schedules related to payroll processing.
  • Administer the benefit processes including healthcare, risk benefits, company car and salary sacrifice schemes, interfacing with suppliers to satisfy scheme rules.
  • Payslip distribution electronically, processing of payroll letters and preparation of payroll file. 1st line support queries of any pay related queries
  • Process all New Starter Offers including payroll set up and new starter files in accordance with data protection and all legislation
  • Track compliance training activity ensuring that audit trail and training history is complete and updated including cancellation and evaluation data

Person Specification/Skills Experience

  • Dynamic individual
  • Strong democratic and objective personality with discretion and judgement.
  • Excellent relationship management
  • Ownership and self-management qualities
  • Third level qualification or experience within the sector is advantageous but not essential,
  • Previous experience will be an asset.

Skills

  • Computer Literate
  • Work well within a team as well as on their own initiative
  • Strong numeric skills
  • Strong organisational skills
  • Good communication and interpersonal skills
  • Quality focused with attention to detail
  • Ability to prioritise work in order to meet deadlines

Key Competencies

  • Must be able to communicate well and support key stakeholders and departments
  • Ability to be flexible within a fast growing global company
  • Quality focused with attention to detail
  • Must display initiative and a common sense approach

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