Secretary Assistant/Administrator Clyde&Co – Dubai

Secretary Assistant/Administrator Clyde&Co - Dubai
Dubai

Role Description – Company Secretary Assistant/Administrator

Department: Corporate Services

Location : Dubai

The role

To provide and increase the company secretarial and administrative support we offer to clients.

To provide registered agent services to offshore companies registered in the Jebel Ali Free Zone (the JAFZ ) and the Ras Al Khaimah International Corporate Centre (the RAKICC ) and intermediary registered agent services to companies incorporated in the British Virgin Islands (the BVI ) and the Cayman Islands; and to help establish/implement systems, polices and precedents to ensure high standards of corporate governance.

Key responsibilities

• Establishing offshore companies in the BVI , Cayman Islands, JAFZ or RAKiCC , the Abu Dhabi Global Markets (the ADGM ) and the Dubai International Financial Centre (the DIFC ) and preparing the necessary supporting applications required under different governing regulations ;

• Advising on and assisting with change of name, directors, general manager, activities, and share transfers and registration of pledges, mortgages, etc for offshore companies

• Obtaining certificates of good standing, certificates of good standing from relevant government authorities and no-objection letters;

• Overseeing and advising on the preparation of case registration forms, conducting conflict searches, collating and submitting the necessary ‘KYC’ documents to Business Acceptance ( BAU ), updating BAU with any material changes of existing clients, liaising with BAU for file opening and closing ;

• Maintaining statutory records, including registers of members, directors and secretaries ; • Assisting with annual licence and registration renewals for onshore, free zone and offshore jurisdictions ;

• Undertaking company searches and making online applications; • Arranging for authentication of documents for use in the UAE;

• Coordinating with the finance department and correspondents to prepare invoices, arrange for payment of invoices, keeping track of statements of account ;

• Preparing and maintaining corporate bibles, ensuring all relevant details are added/updated on relevant databases and annually reviewing corporate bibles and requesting where required updated due diligence documents ;

• Ensuring accurate time recording;

• Maintaining current awareness of relevant companies acts and governing regulations and taking appropriate action;

• Advising on filing requirements and compliance with local laws and regulations; Drafting and maintaining template precedents such as resolutions, powers of attorney, memorandum and articles of association, share transfer documents, request letters, invoice letters, etc ;

•Preparing and updating guidance notes on relevant procedures and processes;

•Preparing agendas and notices for and taking minutes of board meetings and annual general meetings;

•Developing marketing materials and engaging in pitches and business development initiatives;

•Assisting with developing and overseeing systems and policies for corporate governance standards;

•Assisting with developing and implementing new pricing structures; and

•Participating in projects and ad hoc duties as designed by the Head of Corporate Services to benefit the Department.

Candidate profile

The ideal candidate will:

•be ICSA qualified; formal legal qualification desirable;

•have at least 1 to 2 years corporate services administration experience with knowledge of offshore systems and procedures; law firm experience desirable;

•have BluePrint, Oneworld or Viewpoint experience;

•have good communication and interpersonal skills;

•be team oriented and able to work autonomously whilst being adaptable and flexible;

•be exposed to working in different cultures;

•have strong attention to detail and excellent organisational and time management skills; and

•be able to work to deadlines and under pressure.

Clyde & Co Overview

Clyde & Co is a leading, sector-focused global law firm with 440 partners, 1800 lawyers, 2500 legal professionals, and 4000 staff in over 50 offices and associated offices worldwide.

The firm specialises in the sectors that move, build and power our connected world and the insurance that underpins it, namely: transport, infrastructure, energy, trade & commodities and insurance. With a strong focus on developed and emerging markets, the firm has achieved compound average annual revenue growth of 15% over the last ten years, making it one of the fastest growing law firms in the world with ambitious plans for further growth.

Clyde & Co in the Middle East

Since opening our first office in Dubai in 1989, Clyde & Co has today the largest presence and is one of the most experienced international law firms in the Middle East with over 50 partners and 400 staff, operating in Abu Dhabi and Dubai in the UAE, Doha in Qatar, Muscat* in Oman and Riyadh in Saudi Arabia.

We have accumulated nearly 30 years of deep market knowledge and experience in the sectors in which our clients operate, providing a full-service commercial offering with local specialists in commer

cial, corporate, dispute resolution, employment, intellectual property, international arbitration, finance & banking, insurance, projects & construction, real estate, regulatory & investigations, and technology.

International and domestic clients engage us across the full spectrum of their corporate and commercial needs, including company structuring and governance, policy setting and licensing arrangements, employment and Emiratisation issues, funding, procurement, intellectual property (IP), technology and general commercial contracts. Working with industry leaders in the region endorses our reputation for providing expert practical guidance on how to get things done in what can be a challenging market to navigate.

*Associated office

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