Accounts Payable: • Ensure that all shipments/deliveries for both projects and operational purchases are recorded properly and on time in the system. a. Check and collect from expeditors the invoices for delivered materials – (for shipments with credit terms). b. Check with admin office expenses (tickets, employee expenses etc.) c. Request Proforma Invoices for purchases which needs advance payment or payment against delivery either PDC or current dated cheques). d. For freight charges and courier, ensure that all documentation such as comparison quotes are properly attached and duly signed) (Admin and office expenses such as tickets, store purchases are accompanied by PO, Requisitions and invoices). – Coordinate with suppliers for reconciliation of accounts. • Payments of Project purchases 1. Ensure that project procedures documents are being followed. a. Payments with credit term MRN must be checked properly. Differences in amount should be accompanied by an approved correction plans, and that NCR’s are properly closed). b. For Advance payments, PDCs, an Order Acknowledgment must be completely signed prior to cheque preparation and release of payment.
- Prepare cheques, Fund Transfer and other documents for payments and have it signed.
Prepare Bank Payment Vouchers for release of payments and record the same in the system
Warning: Never Pay To Get A Job. Legitimate companies don’t ask for money.