Payroll Manager -Raffles Hotels

Payroll Manager -Raffles Hotels
Payroll Manager
Primary Location: United Arab Emirates-Dubai-Raffles Dubai
Employee Status: Regular

We are excited to find the next Heartist® Payroll Manager to join the Raffles Dubai team!

Raffles Dubai promises exceptional standards of service inherent of the Raffles brand and complemented by Arabian hospitality values. Our aim is to keep the Raffles Brand Promise of being an oasis for the Well-Travelled, offering Emotional Luxury to all our distinguished guests.

Raffles Hotels & Resorts is an award-winning, luxury international hotel company with a history dating back to 1887 with the opening of Raffles Hotel, Singapore. The portfolio currently comprises eleven luxurious properties, from secluded resorts to city hotels in key locations around the world.

If you are looking for a dynamic environment for growth, please join us as a Payroll Manager.

  • Maintain confidentiality in regards to payroll related information.
  • Keep track of overtime forms from every department and ensure that the forms are issued and authorized/signed by respective Department Head and Senior Management.
  • Follow up with HR in regards to attendance records and insure the absence has been entered correctly into the HR Admin module before the cut-off date each month.
  • Collect and verify basic payroll information from approved payroll documents such as status change form, new joiner form and payroll allowances and deduction forms.
  • Co-ordinate with HR Department on matter concerning employees’ basic pay including end of service and vacation, allowances, deductions and all other benefits such as air tickets.
  • Post the monthly service charge paid-outs and verify the posted balance to the distribution sheet.
  • Post the monthly tips and various commission (i.e. upsell and Spa) paid-outs and verify the posted balance to the distribution sheet.
  • Ensure that all garnishments and payroll advances are deducted in a timely manner and reconciled accordingly.
  • Ensure that vacation, EOS (End of Service) and Air Ticket entitlements and accruals are in accordance with the HR document and employee’s contract.
  • Produce monthly basic pay reconciliation vs. previous month.
  • Compute and ensure the accuracy of the payroll register and submit to Director of Finance, Director of HR and GM for approval.
  • Prepare the bank salary transfer letters and manual payroll cheques and submit to Director of Finance and GM for approval.
  • Prepare the payroll monthly journal entries and submit to Chief Accountant latest by the end of the month.
  • Print and distribute pay slips after payroll has been debited from the hotel’s bank account.
  • Track and maintain vacation outstanding and lieu days outstanding.
  • Submit monthly outstanding vacation and lieu days to all Department Heads.
  • Maintain the payroll system and make recommendation for improvements.
  • Provide any other reports as requested by management.
  • Perform any other duties that may be assigned from time to time by management.

  • Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
  • Must have a high degree of professional integrity and confidentiality, and work in a safe, prudent and organized manner.
  • Must have commitment to follow all local and corporate policies and procedures.
  • Must be self-motivated and have a high degree of analytical ability.
  • Oral and written fluency in English.
  • Display initiative.
  • Team player.
  • Customer/people oriented.
  • Responsible and helpful.
  • Diploma holder would be preferred.
  • Excellent knowledge of Microsoft Office mainly EXCEL.
  • Knowledge of at least one payroll system.
  • Minimum of 2 -3 years experience with at least 1 year experience in a similar capacity in a hotel.
Job Level: Management / Supervisory
Schedule: Full-time
Shift: Day Job
Closing Date: Ongoing
Job Number: RDB01795


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