Purpose & Overall Relevance for the Organization:
To coordinate and manage all processes related to labour and immigration formalities, applications/renewals for all full time, temporary and part time employees within adidas Emerging Markets LLC ensuring all legal systems and records are updated in a timely manner without fines or penalties, and ensuring that the Company is abiding with local laws and regulations.
To process, distribute and manage the visa applications, visa renewals, medical reports, passport expiries and transfer processes of all visa and immigration applications. Process all applications through the relevant systems for labour contracts, medical tests, Emirates ID, and immigration, via the authorised government systems and centres. Prepare all expense reports and ensure that funds are available for all new applications. Ensuring all records for the company on the Labour system are up to date and within the quota. Coordinate/Partner with PRO Service Provider and track daily progress of applications to ensure completion. Collect and provide periodical updates from the government authorities on all Labour and immigration rules to keep the HR department abreast of the changes in the rules and procedures. Maintain the HR employee records by tracking employee labour contracts, visa and passport expiries and communicate the same to the employee to prepare timely renewals. Maintain all labour contracts, Emirates ID, passport with visa copies, photos, and certificates on the HR network and employee files. Provide general PRO support to departments for any activity involving the local authorities. Process police permissions, NOC and other government required documents. Arrange attestation requisites from Government offices. Deal with general enquires regarding PRO functions promptly and efficiently enhance the level of department service. Be the point of contact internally for employees for all visa and labour related formalities. Utilise available resources in an efficient and effective manner to decrease process time and fees. Provide administration support to the HR department as needed. Always maintain confidentiality and security of company and employee documents. Ad-hoc support to the HR Management team as required.
Processing time of applications Accuracy of applications Maintenance of employee files
Local (Internal): All Employees, HR, Facilities & Services, Retail Back Office, Retail Stores, Finance & Marketing. Local (External): Government Authorities and Typing Centres. PRO Service Providers
Knowledge, Skills and Abilities
UAE Local laws, regulations and procedures. MS office: Excel and MS outlook are a must. Experience in using government online application systems. Strong organizational and time management skills. Customer oriented, approachable and strong interpersonal skills. Strong written and verbal communication skills in both English and Arabic. Fluency in English and preferably Arabic Relationship building
Requisite Education and Experience / Minimum Qualifications:
Diploma or equivalent. 3 years of overall work experience in dealing with the local authorities and public sector. Own car and driving license.
WARNING!!! NEVER PAY TO GET A JOB!!! Never send money online to employers or recruiters. The Employer should provide all the documents free of charge including visa. Real recruiting agencies get paid by the employer.