Executive Assistant and Administrative officer -Fortes Education

Executive Assistant and Administrative officer -Fortes Education

Job Purpose:
The Executive Assistant will have a broad set of
responsibilities that range from supporting the Senior Leadership Team, to
supporting the day-to-day operations of the larger School Leadership team

Main Accountabilities:

  • Devising and

maintaining office systems, including data management and filing;

  • Take

notes at meetings or to provide general assistance during presentations;

  • Screening

telephone calls, enquirers and requests, and handling them when appropriate;

  • Meeting

and greeting visitors at all levels of Seniority;

  • Organizing

and maintaining diaries and making appointments;

  • Dealing

with incoming email, faxes and post, often corresponding on behalf of the
directors;

  • Organizing

and attending meetings and taking dictation and minutes;

  • Carrying

out background research and presenting findings;

  • Liaise

with internal administration and marketing departments to create and implement
projects.

  • Ensure

necessary records are maintained that can readily provide current, accurate
and accessible information

  • Provide

senior level administrative support to the directors through the facilitation
of communication on their behalf (follow-up with letters, memos, reports,
e-mail, and telephone calls)

  • Act as

liaison between the directors and staff to ensure appropriate coordination and
follow-up on day-to-day issues

  • Provide

coordination support to the Senior Management Team

  • Coordinate

all logistics for Board meetings

Job specification:
We will be excited to hear from you if you

  • Are a

Graduate in any discipline, preferably Business Administration with a minimum
of 5 years of professional administrative experience working effectively
in a dynamic and in a cross-functional environment.

  • an

excellent communicator, both written and verbal, and have experience building
interpersonal relationships with diverse audiences;

  • Ability

to effectively communicate information and ideas in written and verbal format,
and build and maintain relationships.

  • Good

technical understanding and should be able to grasp, understand & use
various software & tools

  • Ability

to work effectively in a cross-functional team environment.

  • Ability

to manage and prioritize multiple projects and tasks simultaneously.

  • Experience

in writing business correspondence

  • Strong

computer skills with demonstrated proficiency in Word, Excel, PowerPoint
etc.

  • Ability

to take initiative to manage workflow and priorities

  • Excellent

organizational skills and multi-tasking ability

  • Excellent

interpersonal skills with the ability to work effectively with all levels of
staff and management

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Sound judgment and ability to maintain confidentiality.

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