- Maintain the general Management of the Managing Director’s workflow, Provide a service that is in line with the MD’s work habits and preferences
- Maintain the daily meetings schedule for the Managing Director
- Coordinate travel requirements in connection with arrangements for the MD
- Organizing events, conferences for Managing Director
- Preparing expense claims of the MD
- In certain cases, respond/direct emails to the necessary employees on behalf of the MD
- Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate
- Ensure the MD is fully briefed on, or prepared for, any engagements he/she is involved in
- Prepare correspondence on behalf of the MD, including the drafting of general replies, correspondence
- Prepare preliminary presentations on powerpoints
- Provide residence/accommodation options to the new MD when and schedule the viewing appointments
- Brief the MD about what is going on internally and collect information if needed
- Prepare Handover Agenda between previous and future MDs
- Conduct research on ad hoc topics and manage ad hoc projects for the MD
- In charge of organizing VIP events of the Company upon MD request and in coordination with Marketing Department
- Assist HQ and other affiliates when doing events in UAE, In charge of VIP visitors logistics (hotels, transportation, events and meal invitations…etc)
- Manage and maintain the Personnel on Board and Business Leaves summary
- Coordinate with HR on certain tasks such as leaves, events and travel
- Launch TMME WAT Community, ensure success (habit taken, posts) and take over successfully the WAT Communication responsibility
- Support Procurement & Purchase department for the supplier selection during events. Negotiate with hotels to get best rates
- Liaise with the French Consulate for events and visa requirements
- Update the Company Visitors Guidelines
PA role for the MD of TEP Yemen:
- Preparing letters to French consulates in different countries
- Liaise with Head office in Paris
- Liaise with Cairo & Yemen and Abu Dhabi office
- Keep the driver update with MD’s agenda
- Organizing small events (local & international)
- Prepare his expense claims and get the necessary approvals
- Fully in charge of MD’s POB system
- Tracking MD’s correspondence to different destinations
- Organizing MD’s calendar
- Handling the MD’s busy travel requirements and related visas
- Arrange personal vehicle renewal
Candidate profile
Knowledge/Skills: Ability to multitask.
Tech Savvy and advanced proficiency on MS Office tools
Excellent interpersonal skills ,strong on EQ and work ethics
Tech Savvy and advanced proficiency on MS Office tools
Excellent interpersonal skills ,strong on EQ and work ethics
Education: A degree holder in any suitable discipline.
Experience: Minimum 6 -8 years of experience within the similar field.
Offer ID
32059BR
Métier
Secretarial Support
Region, department, area
Dubai
Employment type
Regular position
Experience level required
6 – 10 years
Affiliate (if known)
TOTAL UAE LLC
Branch
Marketing & Services
About us / company profile
Job Expires
07-Oct-2020
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