The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Handle and coordinate active calendars & agendas
Schedule and confirm meetings
Providing real-time scheduling support by booking appointments and preventing conflicts
Generating reports and presentations and conducting research.
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Seamless supplier management for office and stores
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Ensure file organization based on office protocol
Provide ad hoc support around office as needed
Maintain polite and professional communication via phone, e-mail, and mail.
Anticipate the needs of others in order to ensure their seamless and positive experience.
Bachelor’s degree or equivalent experience
Prior administrative experience with a management company
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Strong interpersonal, written and verbal communication skills
Ability to multitask
Desire to be proactive and create a positive experience for others
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