Administrative Assistant shefako – Dubai

Administrative Assistant shefako - Dubai

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

Handle and coordinate active calendars & agendas

Schedule and confirm meetings

Providing real-time scheduling support by booking appointments and preventing conflicts

Generating reports and presentations and conducting research.

Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

Seamless supplier management for office and stores

Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Ensure file organization based on office protocol

Provide ad hoc support around office as needed

Maintain polite and professional communication via phone, e-mail, and mail.

Anticipate the needs of others in order to ensure their seamless and positive experience.

Qualifications

Bachelor’s degree or equivalent experience

Prior administrative experience with a management company

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Strong interpersonal, written and verbal communication skills

Ability to multitask

Desire to be proactive and create a positive experience for others

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