Regent International School Fortes Education- Executive Assistant cum Administrative Assistant

Regent International School Fortes Education-  Executive Assistant cum Administrative Assistant
Job Purpose:
The Executive Assistant will have a broad set of
responsibilities that range from supporting the Senior Leadership Team, to
supporting the day-to-day operations of the larger School Leadership teamMainAccountabilities:
Devising and maintaining office systems,
including data management and filing;

Take notes at meetings or to
provide general assistance during presentations;

Screening telephone calls,
enquirers and requests, and handling them when appropriate;

Meeting and greeting visitors at all
levels of Seniority;

Organizing and maintaining diaries
and making appointments;

Dealing with incoming email, faxes and
post, often corresponding on behalf of the directors;

Organizing and attending meetings and
taking dictation and minutes;

Carrying out background research and
presenting findings;

Liaise with internal administration and
marketing departments to create and implement projects.

Ensure necessary records are maintained
that can readily provide current, accurate and accessible information

Provide senior level administrative
support to the directors through the facilitation of communication on their
behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)

Act as liaison between the directors and
staff to ensure appropriate coordination and follow-up on day-to-day issues

Provide coordination support to the
Senior Management Team

Coordinate all logistics for Board

Job specification:
We will be excited to hear from you if you

Are a Graduate in any discipline,
preferably Business Administration with a minimum of 5 years of professional administrative experience working effectively in a
dynamic and in a cross-functional environment.

an excellent
communicator, both written and verbal, and have experience building
interpersonal relationships with diverse audiences;

Ability to effectively communicate information and
ideas in written and verbal format, and build and maintain relationships.

Good technical understanding and should be able to
grasp, understand & use various software & tools

Ability to work effectively in a cross-functional
team environment.

Ability to manage and prioritize multiple projects
and tasks simultaneously.

Experience in writing business correspondence

Strong computer skills with demonstrated proficiency
in Word, Excel, PowerPoint etc.

Ability to take initiative to
manage workflow and priorities

Excellent organizational skills and multi-tasking

Excellent interpersonal skills with the ability to
work effectively with all levels of staff and management

Sound judgment and ability to maintain


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