Temporary Departmental Secretary MB Trucks -Daimler Commercial Vehicles MENA FZE

Temporary Departmental Secretary MB Trucks -Daimler Commercial Vehicles MENA FZE
Dubai
Temporary

Aufgaben

Reporting to

    • General Manager MB Trucks

Objective

    • Support General Manager of Mercedes-Benz Trucks in respect of diary activities/Travels/claims and departmental administration.
    • Support to Mercedes-Benz Trucks Department

Secretary to the General Manager, MB Trucks

    • Responsible for Travel Management (flight booking, arranging visa, rent a car, hotel booking etc.)
    • Maintaining and updating leave plan & calendar of events
    • Organizing various matters, e.g. calendars, hotel/ restaurant bookings, team meetings etc.
    • Organizing and maintaining of diary and making appointments. Coordinating meetings requiring the presence of the Director
    • Prepare presentations for various management meetings
    • Managing agendas for business trips and events
    • Assisting in all translation matters (English / German / Arabic)
    • Correct completion of expense claims to Accounting & follow up of payment
    • Drafting and typing of correspondence, filing and good record keeping
    • In the absence of the Director, distributing of incoming mails to the relevant manager in charge to deal with the case
    • Answering incoming telephone calls, forwarding them and taking messages

Support of the MB Trucks Team

    • Responsible for procurement, issuing purchase requests and coordinating with Senior Buyer for the whole department
    • Expense Claim Management for Heads of the Department
    • Assisting in all translation matters (English / German / Arabic)
    • Preparing of team building and department meetings, taking minutes if required and distribute the same accordingly
    • Monitoring and arranging timely completion of approval process for business trips
    • Assisting for the correct completion of claims to Accounting & follow up of payment
    • Issuing and assisting with invitation letters for visa application
    • In charge of bookings (hotel, gate passes etc.) for guests of the department
    • Controlling department budgets

Qualifikationen

Requirements

Attributes

    • Passion
    • Respect
    • Integrity
    • Discipline
    • Gravitas
    • Negotiation/ Sales Skills
    • Professionalism
    • Analytical skills
    • Good organizational skills
    • Dedication
    • Commitment

Knowledge/Skill/Experience

    • Secretarial, Administrative, Personal Assistant
    • Middle East experience preferable
    • Arabic cultural knowledge preferable
    • Event Organization, excellent communication and organizational skills
    • MS Office
    • English as a must, German and/or Arabic preferable

Qualification

    • Academic qualification in Business Administration

Start date

  • ASAP

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